This Thursday, we’ll be at the Iowa City Area Chamber of Commerce’s Buy Here Business Fair. Lorin Ditzler, Director of Special Events at the Chamber, has offered a guest post on planning your exhibiting experience.
It’s spring. Love and commerce are in the air and you’ve signed up for the local business fair. Now what? Here are 5 key points to keep in mind for a successful experience:
1. Plan ahead – Don’t waste your time and money by failing to plan your exhibit. Be sure to …
- Craft a marketing plan – This is the perfect time to connect with prospects and grow relationships with current customers. Invite prospects to visit your booth to claim a prize or receive a special service.
- Update your company materials/freebies – Make sure your brand is up to date and consistent.
- Schedule at least two employees/volunteers to work your booth at all times.
- Get there early to set up. It always takes about 30 minutes longer than you think it should.
2. Be creative – Most people aren’t going to get excited about yet another text heavy, trifold brochure (more often than not, you may as well be saying “here, you can throw this away.”) If you want everyone to visit and remember your booth, offer something unique, like …
- Plane tickets to Europe
- A Cash Cube (think swirling twenty dollar bills…)
- A Sword Swallower
- Your CEO tap dancing
- A mini-bowling tournament
- A make-your-own sundae station
- Mr. T
If all that silliness isn’t your thing, figure out a way to showcase your services in a unique way. I once saw a hotel set up a mini hotel room in their booth — bed and all. Or perhaps the most popular I’ve seen: the local bank that simply gave away money.
3. Connect with your prospects … but not too much — You want your booth to be inviting, encouraging guests to enter your space. This means …
- No hiding behind a table
- No sitting – if you can avoid it
- No talking on your cell phone (obvious, but often ignored)
By standing in a ready, open position you are showing your energy and enthusiasm, while communicating to guests that they are important enough to keep you alert and on your feet!
But now that you’re connecting with everyone the room, be sure to avoid a couple of common mistakes. First, don’t spend more than five minutes with any one prospect. If you need a longer conversation, set up a meeting for a later date.
Second, don’t do all the talking. In fact, don’t do most of the talking. You should be listening about 80% of the time. You can’t solve a prospect’s printing/banking/sword-swallowing needs unless you take the time to learn about them.
4. Think outside the booth — Don’t forget to introduce yourself to your fellow exhibitors, they are potential clients and partners.
5. Have patience — Don’t be frustrated if a business fair doesn’t result in immediate sales. Building relationships takes time, and you never know where your new connections may lead in the future.
I’ll be taking my own advice this Thursday at the Buy Here Business Fair. I’ll be there early – standing, smiling, listening, and, of course, baking homemade chocolate chip cookies on site … while tap dancing … with Mr. T.